INTERNATIONAL/NATIONAL CONSULTANT TO CONDUCT TRAINING COURSE ON MODERN
AND CLASSIC DIPLOMATIC CORRESPONDENCE
Location : Home-based and mission to Tashkent, UZBEKISTAN
Application Deadline : 07-Sep-10
Additional Category Democratic Governance
Type of Contract : SSA
Post Level : International Consultant
Languages Required : English Russian
Duration of Initial Contract : 10 days (6 days desk work, 4 days field work)
Expected Duration of Assignment : 10 days (6 days desk work, 4 days field work)
Background
The Project "Enhancing the Capacity of the Ministry of Foreign Affairs
to Better Respond to the Emerging Issues of the New Millennium" aims
to facilitate the delivery of main inputs required for the effective
formulation and implementation of Uzbek foreign policy. These inputs
include the establishment of the adequate (1) technological, (2) human
resource and (3) public diplomacy capacity for the comprehensive,
thoughtful and timely provision of foreign policy response in line
with Uzbekistan's national priorities.
Within these three main activities, project is aimed to deliver
top-notch trainings to career diplomats on various topics, including
public diplomacy, diplomatic correspondence, basic and advanced
English language trainings. From the technological standpoint, the
project aims to provide not only computer and networking hardware, but
also assist in building internet and intranet capacities of MFA, such
as developing e-visa services, expanding the number of online services
for citizens, and building a database of international agreements.
It also aims to provide assistance in enhancing analytical skills of
diplomats in the areas of political analysis, strategic planning,
forecasting as well as to assist in enhancing professional skills to
use modern digital means of communications, equipment and
computer-based technologies.
It focuses on providing with knowledge-based consulting
services and building national, regional and global coalitions for
change. One of the components of this project aims to develop PR and
public diplomacy capacities among mid-level career diplomats to
effectively implement the country's foreign policy. Training of civil
servants contributes to human resource development for efficient
governance and raises awareness among a new generation of civil
servants on the contemporary analytical tools of public diplomacy and
global communications. This includes thoughtful policy response to
changes in the international environment, improved ability to
safeguard interests of the nation in regional and international fora,
skills to clearly present the policy position of the country as well
as further improvement of the international image of the state.
Duties and Responsibilities
Objectives
The main objective of International/National Consultant is to develop
training module and provide 4 days training sessions for a group of
approximately 20-25 participants – specialists and experts of MFA
Departments and other government agencies concerning the following
main topics:
· Introduction to modern and classic diplomatic correspondence and the
fundamentals of standard diplomatic language writing skills
· Internationally acceptable formats and templates of diplomatic
correspondence in terms of forms of address, salutation, content and
endings with application of tact, aptitude and courtesy
· Reciprocity, procedure and order in writing diplomatic tongue while
avoiding ambiguity
· Caveats in drafting various types of high quality, efficient and
timely policy related diplomatic documents - verbal, personal and
circular notes, joint communiqués, aide-memoirs, speaking notes,
memoranda, demarches and treaties
· Fixed ways of maintaining official channels of contact through
covering letters, covering notes, official letters and private letters
of semi-official character
· Other modern ways to convey messages via invitation, thank you
notes, letters of decline, requests, telegrams, faxes and emails
· Analytical techniques to scrutinize the literary expressions and
important pronouncements in foreign affairs and diplomatic documents
· Use of foreign terminology, consular, legal and technical phrases
and expressions used in diplomatic documents and correspondence
(Latin, French or English)
· Methodology of reasoning of political inquiry and issue of
interpretation in IR, tools of using the vocabulary of political
science discourse;
· Advanced techniques of successful appeal to target audiences,
effective tools of "hearts and minds" strategy through writing;
· Forms and structure in persuasive and argumentative writing tips,
templates of diplomatic correspondences in rhetoric, narration,
concession and rebuttal;
· Elements of style in web writing – clarity, elimination of
contradictions, factual errors within the subject matter, supporting
the claim with tangible evidences, quotes from acknowledged and
credible sources, format of citations on documenting resources.
· Other expedient tools of written communication with external world
that embodies and bolsters image of a nation
Methods
Training methods should include concept learning (lectures,
presentations, and audio-visual materials), skills development,
practical applications and role-playing (exercises, simulations),
experience sharing (discussion groups) and exposure to real world
problems and policy choices confronted by diplomats (case
illustrations, video performance analysis) and other capacity building
tools.
Outputs of the Assignment
1. Training module developed and shared with UNDP for comments and feedback;
2. Comments incorporated and training module is finalized; and
3. All trainings on specific topics are conducted; (25-30 specialists
of interested MFA Departments will update and deepen their knowledge
and skills on web writing strategy and online communications skills to
foreign target audiences (indicator-evaluation forms); All necessary
training materials and documentation is provided to participants.
International/National Consultant to Conduct Training Course On Modern
and Classic Diplomatic Correspondence will have a number of specific
tasks:
· Design and implement of programme activities with a particular focus
on learning plan and newly acquired skills identifying the priority
topics;
· give a practical guide for writing and arguing about political
events and ideas;
· conduct training activities on diplomatic correspondence strategy
and written communication skills;
· prepare a work plan together with detailed activities and capacity
building requirements;
· identify key issues required to be included into the training,
schedule activities to ensure optimum use of time and resources;
· work closely with the stakeholders effectively manage, coordinate,
transfer and create knowledge and experience in diplomatic
correspondence;
· communicate advice and new ideas across cultures and oversee the
preparation and delivery of training materials;
· advise on importance of giving timely and credible coverage within
the framework of country's nation branding and image projection
efforts.
This is a lump sum that should include costs of consultancy, DSA and
travel costs required to produce the above deliverables payment will
be made in two installments:
1. Upon completion of Outputs 1 and 2 (50%)
2. Upon completion of Output 3 (50%)
Competencies
Good professional knowledge of the CIS region;
Strong and demonstrable analytical and presentation skills;
Diplomatic experience;
Excellent professional, organizational, interpersonal, cross cultural
communication skills, highly developed negotiation, tact and diplomacy
skills;
Required Skills and Experience
Advanced university degree in journalism and mass communications,
public relations, advertising, marketing, public diplomacy,
international relations, political science; with Ph.D. as a distinct
advantage;
Excellent knowledge of diplomatic correspondence, challenges of
nation-branding and image projection among community of nations,
particularly across the issues of HR, sustainable socio-economic
development, regional security and international print & electronic
media;
At least 5 years of experience on provision of trainings and/or
conducting research on skills enhancement in the area of diplomatic
correspondence, its theoretic-analytical tools and contemporary
approaches, outreach and communication of ideas to target audiences
required;
Professional background and expertise in publishing and/or
broadcasting industries of local or international level is an
additional value;
Proven track record of extensive successful collaboration with the
Government institutions and international agencies in providing
advisory services and/or working in a developing country context,
facilitating training and capacity building of national staff is
highly desirable;
A fluent command of Russian is a must, knowledge of English is highly
preferable, including excellent presentation skills. All training
materials should be provided in Russian.
Application Process: All interested and qualified candidates should
apply on-line through the UNDP website at http://www.undp.uz/en/jobs/
The UNDP will only accept applications submitted on-line via
http://jobs.undp.org/cj_view_job.cfm?job_id=18687
Please ensure that before making on-line application, you have
completed the UNDP Personal History Form (P11). The electronic version
of the P11 can be downloaded from http://www.undp.uz (Job
Opportunities Section). The completed P11) further to be uploaded
while applying on-line.
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous
groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
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